File #: ID 23-3681    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 2/13/2023 In control: City Council
On agenda: 2/28/2023 Final action:
Title: Award of the American Rescue Plan Act (ARPA) Grant Program Funds to Local Community Organizations to Support Social Service Community Needs (Trinna Ware)
Attachments: 1. Summary of Application-Review-Recommendation, 2. LHC ARPA-Program Outline - Final, 3. ARPA Grant Application, 4. ARPA Grant Rubric, 5. Overall Scores & Budgets, 6. Summary of Applicants' Programs, 7. Template Grant Agreement

COUNCIL COMMUNICATION

 

 

 

TO:                                          Honorable Mayor and Council

 

FROM:                     Trinna Ware, Finance Division Manager

 

 

SUBJECT:Title

Award of the American Rescue Plan Act (ARPA) Grant Program Funds to Local Community Organizations to Support Social Service Community Needs (Trinna Ware)

Body

 

FUNDING SOURCE:

Grant

PURPOSE:

To award ARPA Grant Program funding.

 

BACKGROUND:

The purpose of the ARPA Grant Program is to provide funds to local organizations to respond to the COVID-19 public health emergency and its economic impacts, and to assist the community in responding and rebuilding a stronger, more equitable economy as the community recovers.

 

General

On April 26, 2022, the Lake Havasu City Council allocated $1.0 million of the City’s ARPA allocation be used to support local organizations in the areas of food, housing, medical services, agency services, childcare, senior adult care, senior services, or other social services needed. Awards under this Grant Funding Program are intended for projects benefiting the community that may involve single or multiple organizations. The projects must have a community impact and be self-sustaining.

 

The City established the Lake Havasu City Community Resource Coalition (Coalition) to develop a community resources request and evaluation process, to evaluate funding requests received, and to recommend beneficiaries of funding distributions to the City Council.

 

The Coalition members were comprised of Lake Havasu City community members and represented non-profit organizations, educational organizations, and members familiar with grants.

 

Application and Review Process

To evaluate grant applications in an equitable and community-driven manner, the Coalition established a grant application and review score sheet.

 

All requests from organizations that receive ARPA grant funds must specify actual program results. Results must be Specific, Measurable, Attainable, Relevant, and Time-Bound.

 

The City received 19 applications, totaling $2.4 million in requested funds.  Each application underwent a review process and scored on specific criteria.

 

Applications were reviewed based on these key investment criteria.

 

                     The program addresses a significant community need related to COVID-19.

                     The program demonstrates sustainability beyond the grant period.

                     The organization has leaders and a solid business plan for success within the focus area.

                     The organization and / or program has community collaboration.

 

Meetings/Timeline

                     9/6/22 Develop Program/Application Outline, Application, and Scoring Rubric

                     9/26/22 Develop Program/Application Outline, Application, and Scoring Rubric

                     11/7/22 Develop Program/Application Outline, Application, and Scoring Rubric

                     10/10/22 Program and Applications posted

                     10/21/22 Pre-application meeting

                     12/9/22 Applications due

                     1/12/23 Application Review

                     1/26/23 Application Review and Partial Award Recommendation

                     2/9/23 Application Review and Final Award Recommendation

Coalition Recommendation

On January 26, 2023, the Coalition recommended 5-0 to fund the following organizations at their revised budget amounts: Faith and Grace, Inc., The Clothes Closet, Inc., River Cities United Way, H.A.V.E.N. Family Resource Center, Inc., Open Table, Inc., Covenant Church Lake Havasu, Grace Episcopal Church, and Women With Willpower.

 

On February 9, 2023, the Coalition recommended 4-1 to fund the following organizations at their revised budget amounts: MIKID Mentally Ill Kids in Distress, Impact 928, Inc., and Child & Family Resources, Inc.

 

Staff recommends the City Council accept the recommendations of the Lake Havasu Community Resource Coalition.

 

Grant Agreement

Attached is a template Grant Beneficiary Agreement that each beneficiary awarded ARPA funding will be required to enter into with the City.

 

COMMUNITY IMPACT:

The local organizations receiving funding are community partners, serving our community in food, housing, senior services, mental health, childcare, and child development and helping make our community an incredible place to live, work, and raise a family.

 

FISCAL IMPACT:

$1,000,000 in ARPA funding

 

ATTACHMENTS:

Summary of Application Review - Recommendation

LHCARPA - Program Outline

Application

Rubric

Overall Scores & Budgets

Summary of Applicants’ Programs

Template Grant Agreement

 

SUGGESTED MOTION:

I move to award ARPA Grant Program funds to beneficiaries as follows:

 

Faith and Grace, Inc.                                                                                     $157,280

The Clothes Closet, Inc.                                                                $128,000

River Cities United Way                                                                $161,856

MIKID Mentally Ill Kids in Distress                                           $130,168

HAVEN Family Resource Center, Inc.                     $  40,000

Open Table, Inc.                                                                                     $  50,000

Covenant Church Lake Havasu                                           $  39,216

Grace Episcopal Church                                                                $  72,240

Women With Willpower, Inc.                                                               $  40,000

Impact 928, Inc.                                                                                     $141,000

Child & Family Resources, Inc.                                          $  40,239;

 

and authorize the City Manager to execute a Grant Beneficiary Agreement with each of the above beneficiaries.