COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Transportation and Maintenance Superintendent
SUBJECT:Title
Approve the Cooperative Purchase Agreement and Purchase of One (1) 2024 F650 Regular Cab 4X2 from San Tan Auto Partners, LLC (Bill Young)
Body
FUNDING SOURCE:
Water Utility Fund
PURPOSE:
To approve Cooperative Purchase Agreement 500467 and the purchase of one (1) Water Utility Division replacement vehicle utilizing the Arizona State Procurement Office (AZSPO) Contract CTR069477 in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The Lake Havasu City Vehicle Maintenance Division is requesting approval of the purchase of one (1) 2024 F650 Regular Cab 4X2 for a total delivered price of $84,821.30
These purchases would be made through a cooperative agreement utilizing the AZSPO Contract CTR069477, with an end date of January 17, 2029. Cost of the new vehicle is $84,821.30, including tax and fees.
This process will allow the Vehicle Maintenance Division to take advantage of lower pricing for the products due to the AZSPO soliciting for larger volume contracts.
This vehicle is a replacement in the Water Utility Division for existing equipment which met or exceeded the replacement criteria. Points for initial qualifications raised from 28 to 32 several years ago. Points are based on age, mileage, condition, maintenance history, reliability, and type of service based on American Public Works Association guidelines.
COMMUNITY IMPACT:
Providing a cost-effective and reliable fleet of vehicles allows Lake Havasu City departments to meet the goal of providing efficient and effective services. Utilizing the cooperative purchase agreement for these purchases provides a greater efficiency and economy through leveraged pricing.
FISCAL IMPACT:
Funds in the amount of $84,821.30 for this purchase are allocated and available in the Fiscal Year 2023-24 Water Utility Fund.
ATTACHMENTS:
Quote for 2024 F650 Regular Cab 4X2
SUGGESTED MOTION:Recommended ACtion
I move to approve and authorize the City Manager to execute the Cooperative Purchase Agreement with San Tan Auto Partners, LLC, with a termination date of January 17, 2025; authorize the City Staff to exercise the option to renew the Agreement for up to a maximum of forty-eight (48) months; and authorize the purchase of a 2024 F650 Regular Cab 4X2 vehicle in the amount of $84,821.30, subject to release of any amended manufacturer’s official published pricing and discount off of the manufacturer’s retail price by the Arizona State Purchasing Office, and further authorize the City Manager to approve an amended adjustment.