COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Transportation and Maintenance Superintendent
SUBJECT:Title
Approve the Multiple Purchase of a 2024 F550 Regular Cab 4X2 with Crane; 2024 F550 Regular Cab XL 4X2; 2024 F250 Regular Cab; and 2024 F550 Regular Cab 4X4 from San Tan Auto Partners LLC (Bill Young)
Body
FUNDING SOURCE:
Water Utility Fund
PURPOSE:
Approve the purchase of four (4) Water Utility Division replacement vehicles utilizing the Arizona State Procurement Office (AZSPO) Contract CTR059323 City Contract 500289 in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The Lake Havasu City Vehicle Maintenance Division is requesting approval of the purchase of the following:
2024 F550 Regular Cab 4X2 with crane - $108,137.85
2024 F550 Regular Cab XL 4X2 - $72,304.72
2024 F250 Regular Cab - $46,133.97
2024 F550 Regular Cab 4X4 - $75,150.64
These purchases would be made through a cooperative agreement utilizing the AZSPO Contract CTR059323, with an end date of March 16, 2028. Cost of the new vehicles is $301,727.18, including tax and fees.
This process will allow the Vehicle Maintenance Division to take advantage of lower pricing for the products due to the AZSPO soliciting for larger volume contracts.
These vehicles are replacements in the Water Utility Division for existing equipment which met or exceeded the replacement criteria. Points for initial qualifications raised from 28 to 32 several years ago. Points are based on age, mileage, condition, maintenance history, reliability, and type of service based on American Public Works Association guidelines.
Fiscal Year 2024 total purchases approved for issuance under City Contract 500289 are $821,278.91 for 16 vehicles.
COMMUNITY IMPACT:
Providing a cost-effective and reliable fleet of vehicles allows Lake Havasu City departments to meet the goal of providing efficient and effective services. Utilizing the cooperative purchase agreement for these purchases provides a greater efficiency and economy through leveraged pricing.
FISCAL IMPACT:
Funds in the amount of $301,727.18 for this purchase are allocated and available in the Fiscal Year 2023-24 Water Utility Fund.
ATTACHMENTS:
Quote for 2024 F550 Regular Cab XL4X2 w/Crane REV03-04-24
Quote for 2024 F550 Regular Cab XL 4X2 wSvcBody REV03-04-24
Quote for 2024 F250 Regular Cab 4X2 REV03-06-24
Quote for 2024 F550 Regular Cab 4X4 wSvcBody REV03-04-24
SUGGESTED MOTION:Recommended ACtion
I move to approve the purchase of a 2024 F550 Regular Cab 4X2 w/Crane; 2024 F550 Regular Cab XL 4X2; 2024 F250 Regular Cab 4X2; and 2024 F550 Regular Cab 4X4 vehicles in the amount of $301,727.18 utilizing the cooperative contract CTR059323 through Arizona State Procurement Office (AZSPO) with San Tan Auto Partners LLC, subject to release of any amended manufacturer’s official published pricing and discount off of the manufacturer’s retail price by the Arizona State Purchasing Office, and authorize the City Manager to approve an amended adjustment.