COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young Transportation / Maintenance Superintendent
SUBJECT:Title
Approve the Cooperative Purchasing Agreement with Holbrook Asphalt, LLC, and Purchase of HA5 High Density Mineral Bond Pavement Preservation Services (Bill Young)
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FUNDING SOURCE:
HURF Fund
PURPOSE:
Approve Cooperative Purchasing Agreement 500464 with Holbrook Asphalt, LLC, utilizing the City of Mesa Agreement No. 2022159, in accordance with City Code 3.10.101.3(A)(1) and approve the cooperative purchase of HA5high density mineral bond pavement preservation service from Holbrook Asphalt, LLC.
BACKGROUND:
Lake Havasu City maintains its roadways with standard maintenance practices, including the fog sealing of those paved roadways in good condition or previously slurry sealed. The City has done extensive research on road maintenance over the years, and has found that HA5 is the most cost effective and long lasting seal coat available. Application of this material extends the useful life of the roads by 4-7 years.
Applications will take place on Mainstreet (from Acoma Boulevard to McCulloch Boulevard), Swanson Avenue (from Acoma Boulevard to Smoketree Avenue) Mulberry Avenue (from McCulloch Boulevard to Swanson Avenue), and Scott Drive (from McCulloch Boulevard to Swanson Avenue) as the well as the Island Walking Path, the Island Ball field parking lot, and Beachcomber parking lot.
COMMUNITY IMPACT:
By contracting this work out, we maximize the efficiency and effectiveness of our community’s resources allocated to roadway maintenance. Fog sealing roadways seals the surface and prevents the loss of fine aggregate in asphaltic concrete pavements and slurry seals. This extends the life of the pavement and maintains a smoother surface.
FISCAL IMPACT:
Funds in the amount of $184,641.58, plus applicable taxes, are allocated and available in the Fiscal Year 2023-24 Highway User Revenue Fund budget.
ATTACHMENTS:
Quote for Island Trail & Parking Lots
Map of Island Trail & Parking Lots
Quote for McCulloch Corridor
Map of McCulloch Corridor
SUGGESTED MOTION:Recommended Action
I move to approve the Cooperative Purchasing Agreement with Holbrook Asphalt, LLC; authorize the City Manager to execute the Agreement through June 30, 2025; authorize City staff to exercise the option to renew the Agreement for one (1) additional one (1) year term; and approve the purchase of HA5 in the amount of $184,641.58, plus applicable taxes.