COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Transportation & Maintenance Superintendent
SUBJECT:Title
Award Bid for Fiscal Year 2022-23 Crack Seal Program to Holbrook Asphalt Company (Bill Young)
Body
FUNDING SOURCE:
Highway User Revenue Fund (HURF)
PURPOSE:
Award bid for Fiscal Year (FY) 2022-23 Crack Seal Program, Project SM313N-500310, in accordance with City Code § 3.10.030.
BACKGROUND:
Lake Havasu City maintains its roadways with standard maintenance practices, including the crack sealing of those roadways scheduled for future chip seal or asphalt concrete pavement in need of this treatment. Cracks form in pavement due to its expanding and contracting caused by hot and cold temperatures. Crack sealing prevents water infiltration improving the lifespan of the pavement.
The City provides the crack seal material to the contractor from the Arizona State Contract pricing, ensuring a low cost for materials. This year’s program cost for labor is approximately $0.21 per square yard. This is an increase from last year’s price of $0.18 per square yard.
Approximately 1,287,122 square yards will be treated this year, this is the equivalent of approximately 160 lane miles of roadways and 8% of the City’s parking/walking paths, or about 14.5% of the City’s total assets.
There were three bids submitted for this work, ranging from the low bid from Holbrook Asphalt Co. of $233,350 to a high of $317,300.
COMMUNITY IMPACT:
By contracting out this work, the City maximizes the efficiency and effectiveness of the community’s resources. Crack sealing extends the life of the roadways and maximizes the community’s return on investment.
FISCAL IMPACT:
Funds are available in the Highway User Revenue Fund (HURF) for Fiscal Year 2022-23.
ATTACHMENTS:
Bid Tabulation FY 2022-23 Crack Seal Program
FY 2022-23 Crack Seal Street List
FY 2022-23 Crack Seal Street Map
SUGGESTED MOTION:Recommended Action
I move to award the bid for Fiscal Year 2022-23 Crack Seal Program to Holbrook Asphalt Company in the amount of $233,350.