COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Kelly Williams, City Clerk
Jess Knudson, City Manager
SUBJECT:Title
Introduce Ordinance No. 19-1214 Amending Lake Havasu City Code Chapter 2.04, City Administration and City Council, Regarding Meetings, Future Agenda Items, Requests, Call to the Public, Ordinances, and Boards and Commissions (Kelly Williams)
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FUNDING SOURCE:
N/A
PURPOSE:
To introduce an ordinance to amend Lake Havasu City Code Chapter 2.04, Administration and City Council, regarding meetings, future agenda items, requests, call to the public, ordinances, and boards and commissions.
BACKGROUND:
At the January 24, 2019, City Council Planning Session, City staff sought direction from the City Council regarding the processes for future agenda items (City Code § 2.04.250), council requests (City Code § 2.04.280), public requests (City Code § 2.04.290), call to the public (City Code § 2.04.500), and boards and commissions. This proposed ordinance makes the following changes necessary to carry out the direction received, along with a couple of other proposed revisions:
1) Revising § 2.04.090 “Special Meetings”, § 2.04.110 “Work Sessions” and § 2.04.130 “Executive Sessions” to allow the Council, in accordance with § 2.04.280, or the City Manager (or City Attorney for executive sessions) to schedule a meeting.
2) Revising § 2.04.250 to remove “Future Agenda Items” from the Order of Business of each meeting of the Council and replace with “Future Discussion Items.”
3) Revising § 2.04.280 to include that any member of the Council may request that an item be placed on the agenda for consideration, discussion, and/or legal action by:
1) Making a motion and receiving a second, no vote necessary, during the Future Discussion Items portion of a City Council Meeting and then the requesting Councilmember will work with the City Manager to determine the best course of action for handling the request; or,
2) Submitting a written request to the Mayor prior to the deadline for the specified agenda. The Mayor will work with the Councilmember(s) and the City Manager to determine the best course of action for handling the request.
If it is determined that a request should be placed on a future City Council agenda, the City Manager will obtain the necessary information and materials for placement of the item on a future agenda.
The Mayor may submit items for placement on an agenda by providing written notice to all Councilmembers. The Mayor will work with the City Manager to obtain the necessary documentation for placement on a future agenda.
4) Revising § 2.04.290 to clarify that a formal written request must be submitted to the City Clerk or the City Council, and reviewed by the City Manager, or designee, who will research the request to determine if it can be handled administratively or requires City Council action. Also clarifies the “meeting agenda” as the next available Regular Meeting Agenda.
5) Revising § 2.04.500 to clarify how members of the public are to address the Council during call to the public, and sets the call to the public time limitation to three (3) minutes, unless further time is granted by the Council. Currently, the code does not define the time limit for call to the public.
6) Revising § 2.04.520 to correct the enacting clause of all ordinances.
7) Removing § 2.04.600 “Council Requests for Ordinances or Resolutions” in its entirety. This process is covered under “Council Requests.”
8) Amending § 2.04.610, General, to add new subsection (F) regarding board requests.
COMMUNITY IMPACT:
Clear and up-to-date City Code provisions promote efficient and effective operations.
FISCAL IMPACT:
N/A
ATTACHMENTS:
Ordinance No. 19-1214
SUGGESTED MOTION:Recommended Action
I move to introduce Ordinance No. 19-1214 amending Lake Havasu City Code Chapter 2.04, Administration and City Council, regarding meetings, future agenda items, requests, call to the public, ordinances, and boards and commissions.