COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: W. Mark Clark, Operations Manager, Public Works/Administration
SUBJECT:Title
Award Bid for Annual Water System Maintenance Parts Supply to Arizona Water Works, Dana Kepner, Core & Main, and Ferguson Waterworks (Mark Clark)
Body
FUNDING SOURCE:
Irrigation and Drainage District Fund
PURPOSE:
Award bids for Annual Water System Maintenance Parts Supply in accordance with the City Code Section § 3.10.030.1.5. (ITB No. B19-WTR-3001)
BACKGROUND:
On September 19, 2018, sealed bids were received and opened for the supply of various brass, copper, stainless steel, cast iron, fire hydrants, and miscellaneous parts used in maintenance throughout the water distribution system. Bid notices were sent to potential bidders as well as advertised by the local newspaper and uploaded on both the Lake Havasu City and Demand Star websites.
Water Maintenance requests multiple awards be made to vendors for the purchase and supply of miscellaneous parts at the lowest price per item, meeting product specification. Additionally, Water Maintenance is seeking approval to purchase from an alternate vendor with the next lowest submitted price per item, in the event the primary low bidder cannot provide the part(s) within the necessary timeframe and/or fails to fill the order for various reasons. Order types, quantities and amounts by individual vendors are contained in the attached bid tab for an aggregate total of $121,239.99, not to exceed $150,000 in total expenditures.
COMMUNITY IMPACT:
Purchased parts and materials will be used throughout the water distribution system for routine and emergency repairs, as well as regular maintenance.
FISCAL IMPACT:
Appropriations are available in the amount of $121,239.99 in the Irrigation & Drainage District Fund (Account No. 521.4110.421.5213), not to exceed $150,000 in total expenditures.
ATTACHMENTS:
B19-WTR-3001 - Annual Water System Maintenance Parts Supply (Bid Tab)
SUGGESTED MOTION: Action
I move to award the bid and issue open purchase orders for the Annual Water System Maintenance Parts Supply on an as required basis to Arizona Water Works, Dana Kepner, Core & Main, and Ferguson Waterworks, and authorize the purchase from the next lowest bidder per item if necessary, in an amount not to exceed $150,000.