COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Tabatha Miller, Administrative Services Director
SUBJECT:Title
Adopt Resolution No. 17-3150 Adopting the Fiscal Year 2017-18 Tentative Budget
Body
FUNDING SOURCE:
Various Departments
PURPOSE:
Adoption of state budget forms for the Fiscal Year 2017-18 Tentative Budget.
BACKGROUND:
Budget work sessions were held with City Council and staff on May 4 and May 16, 2017, to review the proposed Fiscal Year 2017-18 budget. Changes since the May 16, 2017, budget work session include adding $60,000 for the City Manager’s accrued Paid Time Off (PTO) payoff and $50,000 to recruit for the City Manager position with the City Manager retiring at the end of December 2017. The ECM debt payoff was moved to November 15, 2017; the next available date to call the lease. The sum of $26,000 was carried forward from 2017 for a new email security program, $75,000 was added for Enterprise Resource Planning (ERP) system consulting services, and $25,000 for miscellaneous professional services/legal costs. Lastly, state shared revenues were adjusted according to the final report from the League of Arizona Cities and Towns and a small fee added to generate revenue to cover a portion of the Refuse Fund billing costs for residential trash. After revisions from the work sessions and making the changes above, the Tentative Budget was prepared with an estimated expenditure total of $155,205,261 and estimated revenue total of $137,035,521 with resources available projected at July 1, 2017, of $95,593,000.
Attached for City Council adoption, as part of the Resolution, are the Fiscal Year 2017-18 state budget forms for the Tentative Budget. Once the tentative budget is adopted, the expenditures may not be increased upon final adoption; however, they may be decreased or revised. Also, attached is a summary of changes for Fiscal Year 2017-18 showing the proposed total revenues and expenditures for all funds.
If City Council adopts the tentative budget tonight, the budget forms will be published on or about June 18 and June 25, 2017. A public hearing and special meeting will be held on June 27, 2017, to adopt the final budget. City Council will set the property tax levy at the Council meeting on July 11, 2017.
COMMUNITY IMPACT:
The budget is developed as a spending plan for outlining priorities and providing services to the community.
FISCAL IMPACT:
Projected expenditures of $155,205,261
Projected revenues of $137,035,521
Use of available resources $18,169,740
ATTACHMENTS:
Resolution No. 17-3150
Exhibit A - State Budget Forms FY 17-18 Tentative Budget
Exhibit B - Summary of Changes to Revenues and Expenditures after May 16, 2017 Work Session
Exhibit C - General Fund Five-Year Financial Forecast
Exhibit D - Schedule of Authorized Positions
SUGGESTED MOTION:Recommended Action
I move to adopt Resolution No. 17-3150 adopting the Fiscal Year 2017-18 Tentative Budget.