COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Chuck Michalski, Water Division
SUBJECT:Title
Award Bids for Water Distribution System Annual Parts Supply to Farnsworth Wholesale Co., Arizona Water Works, Ferguson Waterworks, HD Supply Waterworks, Dana Kepner
Body
FUNDING SOURCE:
Irrigation and Drainage District Fund
PURPOSE:
Award bids for Water Distribution System Annual Parts Supply in accordance with the City Code Section § 3.10.030.1.5 (ITB No. B17-WTR01).
BACKGROUND:
On August 15, 2016, sealed bids were received and opened for the supply of various brass, copper, stainless steel, cast iron, fire hydrants and miscellaneous parts used in the maintenance throughout the water distribution system. Bid notices were sent to potential bidders as well as advertised by the local newspaper and uploaded on both the Lake Havasu City and Demand Star websites.
The Water Division requests multiple awards be made to vendors for the purchase and supply of miscellaneous parts at the lowest price per item, meeting product specification. Additionally, the Water Division is seeking approval to purchase from an alternate vendor with next lowest submitted price per item, in the event the primary low bidder cannot provide the part(s) within the necessary timeframe and/or fails to fill the order for various reasons. Order types, quantities and amounts by individual vendors are contained in the attached bid tab for an aggregate total of $116,564.40.
COMMUNITY IMPACT:
Purchased parts and materials will be used throughout the water distribution system for routine and emergency repairs as well as regular maintenance.
FISCAL IMPACT:
Appropriations are available in the amount of $116,564.40 in the Irrigation & Drainage District account 521-4110-421-52.13.
ATTACHMENTS:
FY2016-17 Annual Parts Bid Tab
SUGGESTED MOTION:
I move to award bids and issue open purchase orders for the Water Distribution System Annual Parts Supply on an as required basis to Farnsworth Wholesale Co., Arizona Water Works, Ferguson Waterworks, HD Supply Waterworks, Dana Kepner (Phoenix).