COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: W. Mark Clark, Maintenance Services Division Manager
SUBJECT:Title
Award Bid for FY 2016-17 Crack Seal Program to Cholla Pavement Maintenance, Inc.
Body
FUNDING SOURCE:
HURF Fund
PURPOSE:
Award bid for FY 2016-17 Crack Seal Program in accordance with City Code § 3.10.030.1.5.1. (Project No. SM313N)
BACKGROUND:
Lake Havasu City maintains its roadways with standard maintenance practices, including the crack sealing of those roadways scheduled for future chip seal or asphalt concrete pavement in need of this treatment. This will be the fourth year that the City will utilize contract services to complete our Crack Seal Program.
The City provides the material to the contractor from the Arizona State Contract pricing, ensuring a low cost for materials. This year’s program’s cost for labor is approximately $0.169 per square yard, a drop from last year’s price of $0.231 per square yard and a return to FY 14-15 prices. Approximately 1,050,000 square yards will be treated, up from 765,000 square yards last year. This is the equivalent of approximately 56 miles of roadways.
There were five bidders for this work, ranging from the low bid from Cholla Pavement Maintenance, Inc., of $177,840.00 to a high of $418,211.60. The average of all five bids was $249,042.20.
COMMUNITY IMPACT:
By contracting out this work, the City maximizes the efficiency and effectiveness of the community’s resources. Crack sealing extends the life of the roadways and maximizes the community’s return on investment. This work will address approximately 13% of our total system. Funding this year provides a cycle of chip seal and crackfill for our communities roadway on a 8 year rotation.
FISCAL IMPACT:
Appropriations are available in FY 16-17 in Account 221-5110-403-43-06; Street Repair Contractual Services.
ATTACHMENTS:
Bid Tab-FY 2016-17 Crack Seal Program
Crack Seal Street List
SUGGESTED MOTION:Recommended Action
I move to award the bid for FY 2016-17 Crack Seal Program to Cholla Pavement Maintenance, Inc., in the amount of $177,840.00.