COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: W. Mark Clark, Maintenance Services Division Manager
SUBJECT:Title
Approve Cooperative Purchases and Outfitting, Including Radios, of Six (6) Police Vehicles from Peoria Ford, Motorola, and Creative Communications
Body
FUNDING SOURCE:
General Fund
PURPOSE:
To approve cooperative purchases and outfitting, including radios, of six (6) Police Vehicles (2017 Utility Police Interceptor, Sport Utility) in accordance with City Code § 3.10.010.5(A)(1).
BACKGROUND:
The Lake Havasu City Vehicle Maintenance Section is requesting approval to purchase six (6) Police Vehicles (2017 Utility Police Interceptor, Sport Utility) from Peoria Ford with outfitting and radios by Motorola and Creative Communications, all using cooperative procurment agreements. Cost of the new vehicle outfitted is $52,773.18 for a total price for six units of $316,639.09.
Peoria Ford (PFVT Motors Inc) Vehicles $198,833.94
Motorola Radios $ 53,900.63
Creative Communications Installation $ 63,904.52
The Vehicle Maintenance Section seeks to procure these vehicles through cooperative purchase from the Arizona State Procurement Office (SPO) Contract Number ADSPO13-038802 for the vehicles, ADSPO13-036880 for radios, and Phoenix Contract Pricing P10014-14. This process will allow the Vehicle Maintenance Section to take advantage of lower pricing for the products due to the cooperative soliciting for larger volume contracts.
Unit# Year Miles Idle Time Replacement Points
2229 2005 114,198 Not Available 41.40
2272 2007 118,568 3921 idle hours 40.80
2277 2007 119,995 5856 idle hours 40.00
2278 2007 124,030 5839 idle hours 40.40
2279 2007 126,205 6659 idle hours 41.60
2297 2007 121,962 6344 idle hours 39.10
All of the Crown Victorias are in poor condition.
COMMUNITY IMPACT:
Providing a cost-effective and reliable fleet of vehicles and equipment allows Lake Havasu City departments and divisions to meet their goals of providing efficient and effective services, utilities and programs for the community.
FISCAL IMPACT:
Appropriations in the amount of $360,000 are available in the general fund account #
110-2110-402.06-09
ATTACHMENTS:
Creative Communications Quote
Peoria Ford Quotes
Motorola Solutions Quote
SUGGESTED MOTION:
I move to approve the cooperative purchases and outfitting of six (6) police vehicles from Peoria Ford (PFVT Motors Inc) with outfitting and radios by Motorola and Creative Communications, all using cooperative purchases for a price not to exceed $316,639.09.
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