COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Pete Pilafas, Fire Chief
SUBJECT:Title
Discussion and Action: Ratification of Change Order #1 to the Cooperative Purchase for the Refurbishment of One (1) 2001 E-One 100’ Aerial Quint for Additional Expenditure with Brindlee Mountain Fire Apparatus dba Firetrucks Unlimited (Chief Pilafas)
Body
FUNDING SOURCE:
General Fund
PURPOSE:
To consider ratification of a change order one for the additional expenditure to the cooperative purchase for the refurbishment of one (1) 2001 E-One 100’ Aerial Quint utilizing the Sourcewell contract number 120921-BLE under cooperative purchase agreement 500306 with Brindlee Mountain Fire Apparatus dba Firetrucks Unlimited, in accordance with City Code § 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The Fire Department began the refurbishment of the 2001 E-One 100’ Aerial Quint with the original City Council approval on July 9, 2024 (File ID 24-4362), not to exceed the original budget of $900,000. The refurbishment required a change order to cover items not originally anticipated and discovered once the refurbishment commenced, which exceeded the original budget by $31,213.
The Fire Department requested and was approved an additional $35,000 in the Fiscal Year 2025-26 Budget to accommodate this change order necessity and the Fire Department anticipates the delivery of the finished refurbished Quint by May 2026.
COMMUNITY IMPACT:
Providing a cost-effective and reliable fire engine to allow the Lake Havasu City Fire Department to serve the community needs for fire, rescue, and emergency medical services.
FISCAL IMPACT:
General Funds in the amount of $900,000 was allocated and available and a portion was carried forward from Fiscal Year 2024-25. An additional $35,000 is allocated and available from the approved Fiscal Year 2025-26 Fire Department budget. The invoiced expense including change order of the refurbishment of the 2001 E-One 100’ Aerial Quint has been invoiced at $931,213. A Deposit of $399,951.50 was made on July 26, 2024, with a remaining balance of $531,261.50 which will be paid upon council’s approval. Delivery is anticipated for May 2026.
ATTACHMENTS:
Change Order One dated 01-27-2025
Invoice 26158-1 dated 03-04-2026
SUGGESTED MOTION:Recommended ACtion
I move to ratify the execution of Change Order #1 to the Cooperative Purchase for the refurbishment of one (1) 2001 E-One 100’ Aerial Quint for additional expenditure with Brindlee Mountain Fire Apparatus dba Firetrucks Unlimited.