COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Thilak Fernando, Wastewater Superintendent
SUBJECT:Title
Action: Purchases Exceeding Expenditure Threshold for Cumulative Reoccurring Purchases of Maintenance Repair and Operations Supplies, Parts, Equipment, and Materials with Grainger, Inc. (Thilak Fernando)
Body
FUNDING SOURCE:
Various Departments
PURPOSE:
To consider approval of purchases exceeding the expenditure threshold with Grainger, Inc., for the routine purchase of maintenance, repair and operations supplies, parts, equipment, and materials utilizing a Cooperative Purchase Agreement 500489, Omnia Partners’ Cooperative Contract 240078-01, in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
Omnia Partners issued a cooperative purchase agreement 240078-01 effective August 16, 2024, with Grainger, Inc., for the routine purchase of maintenance, repair and operations supplies, parts, equipment, and materials. A Cooperative Purchase Agreement was executed by the City on November 20, 2024, with an initial term of three (3) years, with the option to renew for up to two (2) additional one-year periods.
The estimated annual expenditure is based on the needs of various departments throughout the City. Historically Public Works has been 94% and Parks & Recreation has been 6% of the City’s annual expenditure.
City staff seeks approval to exceed annual expenditures for purchase of these items for the term and any renewals of the Cooperative Purchase Agreement. These authorizations are for items routinely purchased by the City and any non-routine purchases exceeding the threshold will be presented to City Council for separate consideration.
COMMUNITY IMPACT:
Utilizing Omnia’s cooperative contract results in savings to the community as we are receiving government pricing and an annual rebate determined by our annual spend.
FISCAL IMPACT:
Funds are allocated and available in each department budget for this expenditure.
ATTACHMENTS:
N/A
SUGGESTED MOTION:Recommended Action
I move to approve annual purchases exceeding the expenditure threshold but not to exceed the annual budgeted amount of each department/division for the routine purchase of maintenance, repair and operations supplies, parts, equipment, and materials with Grainger, Inc., for the duration of the Cooperative Purchase Agreement.