COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Jill Olsen, Administrative Services Director
SUBJECT:Title
Discussion and Action: Statement of Work for Oracle Cloud Comprehensive Managed Services Support with Camptra Technologies LLC for Fiscal Year 2025-26 (Jill Olsen)
Body
FUNDING SOURCE:
General Fund
PURPOSE:
To consider approving a Statement of Work (SOW) under Oracle contract 500065 with Camptra Technologies LLC (Camptra) to provide technical assistance with the Human Capital Management (HCM) and Enterprise Resource Planning (ERP) modules in the Oracle system in accordance with City Code Section 3.10.010.3.A.18.
BACKGROUND:
For the past two years, the City has contracted with Camptra to provide these technical services. Council approved the Fiscal Year (FY) 2024-25 contract in June 2024. These services include updates in system configuration and troubleshooting in the various aspects of the Oracle software. Camptra would continue to provide the technical expertise for this software support.
The technical support provided by Camptra has been essential in allowing staff to use the enterprise resource system successfully, which includes financial reporting, internal controls, procurement, supplier payments, employee payroll, human resources, and budgeting, and has contributed to the clean opinion by the independent auditors of the annual comprehensive financial report for the year ended June 30, 2024. There is a critical need for this assistance to continue, but the amount of assistance required is less. The total required is estimated to be $150,000 compared to the prior two years which had a total of $242,520 each year. The proposed contract would be for the period of July 1, 2025 through June 30, 2026.
COMMUNITY IMPACT:
Improved ERP services provide for enhanced business reporting; more robust security; and regulatory compliance, including accurate, timely, and technical financial reporting which results in a more reliable system.
FISCAL IMPACT:
This twelve-month agreement will provide technical expertise for a not-to-exceed total cost of $150,000. The funds are included in the Fiscal Year 2025-26 General Fund proposed budget to be approved by Council.
ATTACHMENTS:
Statement of Work for Camptra Managed Services Support Contract Fiscal Year 2025-26
SUGGESTED MOTION:.Recommended Action
I move to approve and authorize the City Manager to execute the Statement of Work with Camptra Technologies LLC in the amount of $150,000 for Fiscal Year 2025-26.