COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Guy Reynolds, Parks Maintenance Superintendent
SUBJECT:Title
Action: Cooperative Purchases and Exceeding Expenditure Threshold of Parks and Recreation Equipment/Supplies with ExerPlay, Inc. (Guy Reynolds)
Body
FUNDING SOURCE:
General Fund
PURPOSE:
To consider the purchase of parks and recreation equipment/supplies and to authorize annual expenditures over the expenditure threshold requiring Council approval (currently $50,000) utilizing the cooperative agreement (500460) with ExerPlay, Inc., (#23-07P-04) in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The City has a Cooperative Purchasing Agreement with ExerPlay, Inc., through the 1GPA Cooperative (#23-07P-04) until November 16, 2027. This agreement allows the department to procure equipment and supplies for park and playground amenities.
The procurement of the equipment and supplies from ExerPlay, Inc., is anticipated to exceed the annual threshold this fiscal year. The Parks and Recreation Department is seeking approval to procure the routine equipment and supplies from ExerPlay, Inc., ensuring that the total expenditure does not exceed the allocated budget for Fiscal Year 2024-25. Staff will seek separate Council approval for any one-time purchases that exceed the threshold.
COMMUNITY IMPACT:
Our parks and facilities are heavily utilized by community members of all ages, and they will benefit from the upgrade of amenities that the equipment and supplies offer.
FISCAL IMPACT:
Funds in the amount of $476,175 are allocated and available for supplies in the Fiscal Year 2024-25 budget in the Parks and Recreation Department within the General Fund.
ATTACHMENTS:
N/A
SUGGESTED MOTION:Recommended Action
I move to approve the cooperative purchases of equipment and supplies with ExerPlay, Inc., and authorize expenditures exceeding the expenditure threshold.