COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Deputy Director of Public Works
SUBJECT:Title
Discussion and Action: Fiscal Year 2026-27 Cooperative Purchase of Twenty-Three (23) Vehicles from Various Suppliers (Bill Young)
Body
FUNDING SOURCE:
General Fund
Water Utility Fund
Highway User Revenue Fund
Wastewater Utility Fund
PURPOSE:
To consider the cooperative purchase of twenty-three (23) vehicles, including ancillary equipment for various departments as outlined in the attached Fiscal Year (FY) 2026-27 Vehicle Purchasing List, in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The Public Works Vehicle Maintenance Division requests approval to purchase sixteen (16) vehicles from PFVT Motors LLC dba Peoria Ford including ancillary equipment utilizing the Arizona State Procurement Office (AZSPO) Peoria Ford Contract CTR059322 identified as City’s Cooperative Purchase Agreements 500821; one (1) Nissan utilizing Midway Chevrolet Company 1, LLC (Midway Chevrolet) Contract CTR059320 identified as City’s Cooperative Purchase Agreement No. 500347; one (1) dump trucks utilizing AZSPO’s Freightliner of Arizona, LLC (Freightliner) Contract CTR069472 identified as City’s Cooperative Purchase Agreement No. 500705; one (1) backhoe loader from Empire Southwest (Empire Cat), utilizing Omnia Contract 212816, identified as City’s Cooperative Purchasing Agreement No. 500461; one (1) Polaris Ranger from Polaris Sales Inc.,(Polaris) utilizing Sourcewell’s Contract 091024-PSI identified as City’s Cooperative Purchase Agreement No. 500640; one (1) Bobcat Compact Tractor HST from Clark Equipment Company/Doosan Bobcat North America, Inc. dba Bobcat Company, (Bobcat) utilizing Sourcewell’s Contract 020223-CEC identified as City’s Cooperative Purchase Agreement No. 500664; one (1) Grasshopper Mower from Moridge Mfg. Inc., (Grasshopper) utilizing Omnia Contract 20468-22-6640; and one (1) Xylem Godwin SD150M pump unit from Xylem Dewatering Solutions, utilizing HGACBuy Contract CM02-21. The total cost is based on a budgeted amount of $1,858,500 which includes all taxes, fees, and delivery charges.
This purchasing strategy leverages various cooperative contracts from various agencies and national organizations for volume-based pricing advantages. Note that vehicle manufacturer production scheduling is subject to change with limited notice.
The FY 2026-27 list includes replacements for aging units that exceed the City's replacement criteria. The City’s internal evaluation system, based on American Public Works Association (APWA) guidelines, uses a points-based approach factoring in vehicle age, mileage, maintenance history, reliability, and service type. The minimum qualification threshold is 32 points.
COMMUNITY IMPACT:
Maintaining a cost-effective and reliable fleet ensures that City departments and divisions can deliver safe, efficient, and essential services to the public, including utilities, emergency response, infrastructure maintenance, and more.
FISCAL IMPACT:
Funding in the amount of $1,858,500 is allocated and available across the following funds for FY 2026-27:
• General Fund
• Water Utility Fund
• Highway User Revenue Fund
• Wastewater Utility Fund
ATTACHMENTS:
FY 2026-27 Vehicle Purchasing List
POSSIBLE MOTION:Recommended Action
I move to approve the cooperative purchase of sixteen (16) Ford vehicles from PFVT Motors LLC dba Peoria Ford; one (1) Nissan from Midway Chevrolet Company 1; one (1) dump truck from Freightliner of Arizona; one (1) backhoe loader from Empire Southwest LLC dba Empire Machinery; one (1) Polaris Ranger from Polaris Sales Inc.; one (1) Grasshopper Mower from Moridge Mfg. Inc.; one (1) Bobcat Compact Tractor HST from Clark Equipment Company/Doosan Bobcat North America, Inc. dba Bobcat Company; and one (1) Xylem Godwin SD150M pump unit from Xylem Dewatering Solutions.
I move to not approve the cooperative purchase of sixteen (16) Ford vehicles from PFVT Motors LLC dba Peoria Ford; one (1) Nissan from Midway Chevrolet Company 1; one (1) dump truck from Freightliner of Arizona; one (1) backhoe loader from Empire Southwest LLC dba Empire Machinery; one (1) Polaris Ranger from Polaris Sales Inc.; one (1) Grasshopper Mower from Moridge Mfg. Inc.; one (1) Bobcat Compact Tractor HST from Clark Equipment Company/Doosan Bobcat North America, Inc. dba Bobcat Company; and one (1) Xylem Godwin SD150M pump unit from Xylem Dewatering Solutions.