COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Mike Slettebo, Wastewater Utility Supervisor
SUBJECT:Title
Award Agreement to Evoqua Water Technologies, LLC, for Purchases of Odor Control Mitigation Chemicals for Wastewater’s Odor Control Program (Mike Slettebo)
Body
FUNDING SOURCE:
Wastewater Utility Fund
PURPOSE:
Award agreement for Odor Mitigating Management Control Program for odor control at various lift stations in accordance with City Code § 3.10.030.1.5.
BACKGROUND:
Proposals were opened on May 22, 2019, for Wastewater’s Odor Mitigating Management Control Program, seeking to contract with the most responsive and responsible single supplier in providing a comprehensive liquid odor management control program. This program would utilize a calcium nitrate chemical treatment solution or calcium hydroxide chemical treatment solution. The program also includes analysis, design, controls (measurement and injection), documentation, installation and post installation support (on-going maintenance, engineering, sampling, testing, and training), including all associated components, equipment, hardware, materials, programming, storage tanks and software, if applicable. The term of the contract is five (5) years.
Two known sources of odor mitigating management control programs were notified of this RFP, including notification transmitted through Oniva Demandstar, an online bid distribution provider, and public notices advertised in both the local and statewide newspapers. One response was received by the deadline date, Evoqua Water Technologies, LLC, with a bid of $2.17/gallon for Calcium Nitrate (Bioxide®) and $4.50/gallon for Calcium Hydroxide (Alkagen®), for a total of $500,695.25. The budget estimate is $500,000.
Previously Bioxide® for Fiscal Year 2018-19 was is $1.98/gal and Alkagen® was $4.60/gal.
Bioxide® and Alkagen® are both trademark custom engineered chemical product solutions for Odor Control Mitigation Programs purchased through Evoqua.
Staff intends to review the agreement annually and adjust the price based on a component percentage matrix series method, with 60% of the price based on two Producer’s Price Index (PPI) components and 40% on the Employment Cost Index (ECI) component.
COMMUNITY IMPACT:
The goal of the program is to provide the lowest overall cost to the City, while meeting odor management control objectives at various lift stations throughout the City.
FISCAL IMPACT:
Appropriations are available in the Wastewater Utility Fund (account 531.4210.422.5214).
ATTACHMENTS:
Statement of Services
SUGGESTED MOTION:Recommended Action
I move to award the Agreement for the Odor Mitigating Management Control Program to Evoqua Water Technologies, LLC.