COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Transportation and Maintenance Superintendent
SUBJECT:Title
Action: Cooperative Purchase Agreement and Purchases Exceeding the Expenditure Threshold for Cumulative Reoccurring, Routine Purchases of Tires from Southern Tire Mart (Bill Young)
Body
FUNDING SOURCE:
Various Funds
PURPOSE:
To consider approval of a Cooperative Purchase Agreement (500624) and purchases exceeding the expenditure threshold with Southern Tire Mart for the purchase of tires, tubes, and services in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The Public Works Vehicle Maintenance Division spent $99,066.93 last fiscal year for tires, tubes, and services with Southern Tire Mart. Vehicle Maintenance anticipates expenditures to exceed the expenditure threshold annually for the term of the agreement and all renewals.
All purchases will be made utilizing the City’s Cooperative Purchase Agreement (500624) through State of Iowa contract #MA24158 and the State of Arizona Participating Addendum Contract No. CTR072352 under A.R.S. §§ 41-2631, et seq. and Lake Havasu City Code § 3.10.010.3(A)(1). The City may utilize State Cooperative Purchase Agreements and engage contractors under the same terms without an additional competitive process.
The proposed Cooperative Purchase Agreement is for an original term ending on June 30, 2030.
City staff seeks approval to exceed annual expenditures for purchase of these items for the term and any renewals of the proposed Cooperative Purchase Agreement. These authorizations are for items routinely purchased by the City and any non-routine purchases exceeding the threshold will be presented to City Council for separate consideration.
COMMUNITY IMPACT:
Replacing tires when they become worn protects everyone on the roadways. Utilizing the State Cooperative Agreement results in savings to the community.
FISCAL IMPACT:
Funds are allocated and available within the Fiscal Year 2024-25 budget for each department to cover the cost of these routine purchases.
ATTACHMENTS:
N/A
SUGGESTED MOTION:Recommended Action
I move to approve and authorize the City Manager to execute the Cooperative Purchase Agreement with Southern Tire Mart and approve annual purchases under the Agreement in excess of the expenditure threshold.