COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Jill Olsen, Administrative Services Director
SUBJECT:Title
Approve Addendum No.1 to Statement of Work with Camptra Technologies LLC for Oracle Cloud Human Capital Management Time and Labor, Payroll, Accounts Receivable, Cash Management, Accounts Payable and Other Enterprise Resource Planning Support for Fiscal Year 2022-23 (Jill Olsen)
Body
FUNDING SOURCE:
General Fund
PURPOSE:
Approve Addendum No. 1 to Statement of Work (SOW-1) with Camptra Technologies LLC (Camptra) for the City to receive technical assistance with the new Human Capital Management (HCM) Time and Labor, Payroll and Enterprise Resource Planning (ERP) in the Oracle system in accordance with City Code Section 3.10.010.3.A.3 and 16.
BACKGROUND:
All ERP systems require software support. This support includes updates in system configuration and troubleshooting in many aspects of the Oracle software. Camptra would provide the technical expertise for software support. This SOW-1 would allow twelve months of assistance. The initial purchase order for 500 hours or $45,000, of support, was issued to Camptra at the beginning of the year. It has been determined that an additional 700 support hours are needed and thus will exceed $50,000.
The technical support provided by Camptra has been essential in allowing staff to use the enterprise resource system successfully, which includes financial reporting, internal controls, supplier payments, and employee payroll, and has contributed to the clean opinion by the independent auditors of the annual comprehensive financial report for the year ended June 30, 2022. Staff has determined a critical need for this assistance to continue.
COMMUNITY IMPACT:
Improved ERP services provide for enhanced business reporting, stronger security, and regulatory compliance, including accurate, timely, and technical, financial reporting, as well as a more reliable system.
FISCAL IMPACT:
This twelve-month agreement will provide 1200 hours of technical expertise for a total cost of $108,000. This amount includes the initial $45,000 estimate; therefore, the additional funds requested are $63,000. The total funds ($108,000) were included in the Administrative Services Department FY 2022-23 budget and are available.
ATTACHMENTS:
Camptra Statement of Work Addendum No.1 for FY 2022-23
SUGGESTED MOTION:.Recommended Action
I move to approve Addendum No.1 to Statement of Work with Camptra Technologies LLC for $108,000 for Fiscal Year 2022-23 and authorize the City Manager to execute the Addendum No. 1.