COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Jill Olsen, Administrative Services Director
SUBJECT:Title
Action: Cooperative Purchases of Computer Systems and Related Peripherals and Software from Sterling Computers Corporation (Jonathan Baskette)
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FUNDING SOURCE:
General Fund
PURPOSE:
To consider approval of cumulative, cooperative purchases greater than the City Manager’s expenditure threshold with Sterling Computers Corporation, utilizing the Mohave Educational Services Cooperative Contract 22L-SCC-0121 (Oracle Contract 500220), pursuant to City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The City entered into a Cooperative Purchase Agreement in 2023 with Sterling Computers Corporation (Sterling). During the current fiscal year, the City has spent approximately $17,000 on various computer software applications with Sterling.
The City needs to replace certain network infrastructure that are beyond their expected lifespan to avoid network disruptions, such as switches that are the main connection point for the City’s network. The cost of these replacements will exceed the City Manager’s expenditure threshold this fiscal year.
The Cooperative Purchase Agreement is for an original term ending on January 21, 2028.
City staff seeks approval to exceed the annual expenditure threshold for purchase of these items for the term and any renewals of the proposed Cooperative Purchase Agreement. These authorizations are for items routinely purchased by the City and any non-routine purchases exceeding the threshold will be presented to City Council for separate consideration.
COMMUNITY IMPACT:
To maintain quality customer service for our community, it is important to be proactive and replace the core network before failure.
FISCAL IMPACT:
Funds are allocated and available in the Fiscal Year 2025-26 General Fund budget.
ATTACHMENTS:
N/A
SUGGESTED MOTION:Recommended ACtion
I move to approve routine purchases of computer systems and related peripherals and software from Sterling Computers Corporation exceeding the expenditure threshold but not exceeding the annual department budget for the duration of the Cooperative Purchase Agreement.