COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Jill Olsen, Administrative Services Director
SUBJECT:Title
Action: Resolution No. 25-3840 Approving the Fiscal Year 2025-26 Policy and Procedure for the Purchase of Supplies, Materials, and Equipment from Members of the Governing Body (Jill Olsen)
Body
FUNDING SOURCE:
N/A
PURPOSE:
To consider adopting a resolution to facilitate specific purchases from members of the City Council, if necessary, as allowed by State Statute.
BACKGROUND:
Annually, the Council may adopt a resolution to allow certain purchases by the City from Councilmembers in a fiscal year. The resolution allows the City to purchase supplies, materials, and equipment from Councilmembers without using competitive bidding procedures if (1) the amount of a single transaction does not exceed $300, and (2) the separate total of any transactions in the fiscal year does not exceed $1,000.
Pursuant to Arizona Revised Statutes § 38-503, the following applies:
"Political subdivisions other than school districts may purchase through their governing bodies, without using public competitive bidding procedures, supplies, materials and equipment not exceeding three hundred dollars in cost in any single transaction, not to exceed a total of one thousand dollars annually, from a member of the governing body if the policy for such purchases is approved annually."
COMMUNITY IMPACT:
Transparency related to purchases the City may make from members of the City Council.
FISCAL IMPACT:
N/A
ATTACHMENTS:
Resolution No. 25-3840
SUGGESTED MOTION:Recommended Action
I move to adopt Resolution No. 25-3840 approving a Fiscal Year 2025-26 policy and procedure for the purchase of supplies, materials, and equipment from members of the governing body.