COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Brent Cummings, Project Manager
SUBJECT:Title
Discussion and Action: Bid for the Police Department Facility Rear Parking Lot Rehab & Expansion Project to Pioneer Earth Movers, Inc. (Brent Cummings)
Body
FUNDING SOURCE:
Capital Improvement Plan (CIP) - General Fund
PURPOSE:
To consider the award of the base bid and additive alternate #1 to Pioneer Earth Movers, Inc., (contract 500692) for the Police Department Facility Rear Parking Lot Rehab & Expansion Project in accordance with City Code §§ 3.10.010.2 (A.R.S. Title 34) and 3.10.030.1.
BACKGROUND:
The Police Department rear parking lot is deteriorating and is not sufficient to accommodate parking for the patrol fleet, employees and large vehicles. This project consists of repaving the rear lot, concrete shade area parking and extending the perimeter to create a designated secure area for parking evidence vehicles including lighting, cameras and an electronic gate with key card access.
On October 1, 2025, sealed bids were opened for the project, and five (5) bids were received in response. The five qualifying bids were:
Pioneer Earth Movers Inc. - Base Bid = $529,361.30
Plus Add Alt #1 = $544,361.30
Perco Rock - Base Bid = $707,915.97
Plus Add Alt #1 = $721,877.97
DPE Construction - Base Bid = $835,936.80
Plus Add Alt #1 = $852,436.80
Merrill Development - Base Bid = $930,326.00
Plus Add Alt #1 = $944,317.00
TR Orr Inc. - Base Bid = $1,089,535.00
Plus Add Alt #1 = $1,102,535.00
COMMUNITY IMPACT:
The replacement of the existing roadway section will enhance the building, provide a better surface and help preserve the life of the subgrade for many years.
FISCAL IMPACT:
Funds in the amount of $544,361.30 are allocated and available in the Fiscal Year 2025-26 Capital Improvement Plan utilizing General Funds.
ATTACHMENTS:
Bid Tabulation
Letter of Recommendation
SUGGESTED MOTION:Recommended Action
I move to award the base bid plus additive alternate #1 for the Police Department Facility Rear Parking Lot Rehab & Expansion Project to Pioneer Earth Movers, Inc., in the amount of $544,361.30.