COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Deputy Director of Public Works
SUBJECT:Title
Action: Ratify the Cooperative Purchases of Supplies and Products with Lowe’s Home Centers, LLC (Bill Young)
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FUNDING SOURCE:
Various Funds
PURPOSE:
To consider ratification of cumulative, cooperative purchases greater than the City Manager’s expenditure threshold with Lowe’s Home Center, LLC, (Contract 500573) for miscellaneous supplies and products utilizing OMNIA’s Cooperative Contract R240805, in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
OMNIA Partners issued a cooperative purchase contract R240805 effective November 1, 2024, with Lowe’s Home Center, LLC, for the purchase of maintenance, repair and operations (MRO) supplies, equipment, and related products and services. The awarded contract is for a three (3) year initial term and may be extended for a maximum aggregate term of five (5) years. The final expiration date for this cooperative contract is October 31, 2029.
The estimated annual expenditure is based on the needs of various departments throughout the City. Departments primarily utilize Lowe’s Home Centers, LLC, to purchase goods and supplies essential for daily operations including, but not limited to, building materials, hardware, plumbing supplies, electrical components, janitorial supplies and other items required to respond to routine and emergency maintenance needs.
Due to the volume and frequency of purchases required to maintain City facilities, total expenditures with Lowe’s have exceeded the $100,000 annual threshold that requires City Council approval under the City’s procurement policies. These purchases were made in support of ongoing operational needs to ensure continuity of services and timely response to maintenance requests.
COMMUNITY IMPACT:
Timely access to materials and supplies is critical to maintaining safe, functional, and reliable City facilities. These purchases support the City’s ability to respond quickly to maintenance needs, minimize downtime of public buildings, and ensure a safe environment for employees and the public.
FISCAL IMPACT:
Funds are allocated and available in the operating budgets of the various departments. The total spent will not exceed the amounts in the overall annual budgets.
ATTACHMENTS:
N/A
SUGGESTED MOTION:Recommended Action
I move to ratify prior routine purchases for supplies and products from Lowe’s Home Centers, LLC, that exceeded the City Manager’s expenditure threshold, and approve future routine purchases exceeding the City Manager’s expenditure threshold, but not to exceed the annual departmental budgets, for the duration of the Cooperative Purchase Agreement.