COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Bill Young, Transportation and Maintenance Superintendent
SUBJECT:Title
Action: Purchases Exceeding Expenditure Threshold for Cumulative Reoccurring Purchases for Citywide Uniforms, Floor Mats, Towel Rental and Laundry Service with Unifirst Corporation (Bill Young)
Body
FUNDING SOURCE:
Various Departments
PURPOSE:
To consider approval of purchases exceeding the expenditure threshold with Unifirst Corporation for cumulative purchases for Citywide uniforms, floor mats, towel rental and laundry service utilizing a Cooperative Purchase Agreement 500446, Arizona State’s Cooperative Contract CTR06178, in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
Arizona State Procurement issued a statewide cooperative purchase agreement CTR06178 effective December 1, 2023, with Unifirst for rental and laundry services as required for uniforms, floor mats and towels. A Cooperative Purchase Agreement was executed by the City on December 12, 2023, with an initial term of two (2) years, which may be extended for a maximum aggregate term of five (5) years.
The estimated annual expenditure is based on the current placement of full-time Public Works and Parks & Recreation Maintenance field and shop personnel positions, floor mats Citywide, and shop towels for the Fire Department as reported in their annual budgets.
City staff seeks approval to exceed annual expenditures for purchase of these items for the term and any renewals of the Cooperative Purchase Agreement. These authorizations are for items routinely purchased by the City and any non-routine purchases exceeding the threshold will be presented to City Council for separate consideration.
COMMUNITY IMPACT:
Utilizing the State’s cooperative contract results in savings to the community as bids are based on a larger overall quantity purchased statewide.
FISCAL IMPACT:
Funds are allocated and available in each department budget for this expenditure, as follows:
Public Works Department (66%); Parks & Recreation Department (24%); Fire Department (10%).
ATTACHMENTS:
N/A
SUGGESTED MOTION:recommended action
I move to approve annual purchases exceeding the expenditure threshold for uniform rental and cleaning with Unifirst Corporation for the duration of the Cooperative Purchase Agreement.