COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Gabby Vera, Parks & Recreation Director
SUBJECT:Title
Discussion and Action: Cooperative Purchases for Equipment and Supplies to Support Parks and Recreation Improvements and Amenities from ExerPlay, Inc. (Gabby Vera)
Body
FUNDING SOURCE:
General Fund
PURPOSE:
To consider approval of cumulative, cooperative purchases greater than the City Manager’s expenditure threshold with ExerPlay, Inc., (500460) utilizing 1GPA Cooperative Contract #23-07P-04 for routine parks and recreation equipment and supplies in accordance with City Code §§ 3.10.010.3(A)(1) and 3.10.030.1.
BACKGROUND:
The Parks and Recreation Department met with residents advocating for additional opportunities for the all-abilities and adaptive community. Staff identified a clear need for more accessible, inclusive playground equipment. These discussions inspired meaningful changes in how we plan upgrades to our parks. The replacement of the existing adaptive seesaw with a Wee-Go-Round is a direct response to that feedback and supports the City’s goal of providing equitable recreational experiences for all.
The Department is seeking approval of cumulative purchases greater than the City Manager’s expenditure threshold to procure routine equipment and supplies from ExerPlay, Inc. The total expenditure will not exceed the allocated budget for Fiscal Year 2025-26. These authorizations are for items routinely purchased by the City. The amount requested for the purchase of the Wee-Go-Round and replacement of surfacing material is $81,393.30 (see attached quote).
The City has a Cooperative Purchasing Agreement with ExerPlay, Inc., valid through November 16, 2027. Under this Agreement, the Parks and Recreation Department may procure equipment and supplies needed to support park and recreation amenities.
To meet the needs of the community and user groups, and to continue improving the recreational environment within Lake Havasu City, the procurement of equipment and supplies from ExerPlay, Inc., is expected to exceed $100,000 this fiscal year.
COMMUNITY IMPACT:
The City’s parks and facilities are heavily utilized by community members of all ages. Some of the equipment is no longer safe for play or requires an upgrade. Lake Havasu City residents and visitors will benefit from the upgrade of amenities in our public spaces.
FISCAL IMPACT:
Funds are allocated and available for equipment and supplies in the Fiscal Year 2025-26 budget in the Parks and Recreation Department within the General Fund. The amount requested for the Wee-Go-Round and surfacing is $81,303.30. Any additional, one-time expenditures above the annual threshold will be submitted to Council for approval.
ATTACHMENTS:
Wee-Go-Round Quote
We-Go-Round Picture
SUGGESTED MOTION:Recommended Action
I move to approve routine purchases for parks and recreation equipment and supplies from ExerPlay, Inc., exceeding the expenditure threshold but not to exceed the annual department budget for the duration of the Cooperative Purchasing Agreement.