COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Brent Cummings, Project Manger
SUBJECT:Title
Discussion and Action: Lake Havasu Avenue & Mesquite Avenue Paving Rehabilitation Project to Pioneer Earth Movers, Inc. (Brent Cummings)
Body
FUNDING SOURCE:
Capital Improvement Plan (CIP) - Water Utility Fund
Capital Improvement Plan (CIP) - Highway User Revenue Fund (Pavement)
PURPOSE:
To consider award of the Lake Havasu Avenue & Mesquite Avenue Paving Rehabilitation Project (Contract 500586) in accordance with City Code §§ 3.10.010.2 (A.R.S. Title 34) and 3.10.030.1.
BACKGROUND:
The Mesquite Avenue pavement section being addressed by this project is nearing the end of its intended life span. The City’s evaluation of the surfaces shows signs of failure, cracking and rutting. The same corridor contains a water main system that the City’s Water Division has identified as an aging structure in need of replacement. The City contracted with Kimley-Horn and Associates to develop plans and specifications for the replacement of pavement section and water system as well as to assist with the bidding process. This water system section was identified in the following street: Mesquite Avenue from the east side of Riviera Boulevard ending at the west side of Pima Wash.
On November 13, 2024, sealed bids were opened for the project and three (3) bids were received in response. The three qualifying bids were as follows:
Pioneer Earth Movers, Inc., - Base Bid = $2,913,037
Add Alt 1- $846,650 / Add Alt 2 - $440,475
Perco Rock Co. - Base Bid = $3,467,765.60
Sunland Asphalt & Construction, LLC - Base Bid = $5,828,756.40
COMMUNITY IMPACT:
The replacement of water main service lines and fire hydrants in the proposed street will provide for more efficient and reliable potable water delivery to the community now and into the future.
Water mains are critical pieces of the City’s infrastructure. Completion of this project is crucial to continue the reliable service of potable water to the community.
FISCAL IMPACT:
Funds in the amount of $2,913,037 are allocated and available in the Fiscal Year 2024-25 Capital Improvement Plan utilizing Water Utility Funds and Highway User Revenue Funds.
ATTACHMENTS:
Bid Tabulation
Letter of Recommendation
SUGGESTED MOTION:Recommended ACtion
I move to award the base bid for the Lake Havasu Avenue & Mesquite Avenue Paving Rehabilitation Project to Pioneer Earth Movers, Inc., in the amount of $2,913,037.