COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Gabby Vera, Parks and Recreation Director
SUBJECT:Title
Discussion and Action: Professional Services Contract for the City’s Parks and Recreation Department Comprehensive Master Plan with Berry, Dunn, McNeil & Parker, LLC (Gabby Vera)
Body
FUNDING SOURCE:
General Fund
PURPOSE:
To consider awarding a Professional Services Contract (500778) to Berry, Dunn, McNeil & Parker, LLC, for a Comprehensive Master Plan in accordance with City Code § 3.10.030.1.
BACKGROUND:
The City issued a Request for Proposals to hire a qualified consultant to create a Comprehensive Parks and Recreation Master Plan. This plan will serve as a long-range guide for how the City maintains, improves, and grows its parks, facilities, and recreational programs.
The Master Plan will evaluate our current park system, identify community needs, and provide clear, prioritized recommendations for future improvements and investments. It will also include direct input from residents, stakeholders, and user groups to ensure the plan reflects what the community values most.
All proposals were reviewed and evaluated firms based on experience, approach, and ability to effectively engage the community. Berry, Dunn, McNeil & Parker, LLC were ranked the top firm. Their proposal demonstrates strong expertise in parks and recreation planning and a practical approach focused on delivering an actionable plan that the City can realistically implement.
COMMUNITY IMPACT:
This Master Plan will guide parks and recreation decisions for the next 10-15 years and help ensure the City invests in projects and programs that matter most to the community.
Residents will have multiple opportunities to provide input during the planning process, helping shape priorities for future parks, facilities, and services. The final plan will support thoughtful growth, improve recreational opportunities, and help the City use public funds efficiently by prioritizing projects with the greatest community benefit.
In short, the Master Plan creates a clear roadmap so the City can make smart, transparent decisions about parks and recreation now and into the future.
FISCAL IMPACT:
Funds in the amount of $250,000 are allocated and available for this purpose in the Fiscal Year 2025-26 General Fund budget.
ATTACHMENTS:
Selection Committee Evaluation Tabulation
Exhibit 1 - Statement of Work
Exhibit 2 - Cost of Services, Invoice and Payment
SUGGESTED MOTION:
I move to award the Professional Services Contract for the City’s Parks and Recreation Department Comprehensive Master Plan with Berry, Dunn, McNeil & Parker, LLC, in the amount of $250,000 plus applicable taxes, and authorize the City Manager to execute the Contract on behalf of the City.