COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Jason Hart, Capital Program Manger
SUBJECT:Title
Discussion and Action: Award of Main Street Commons Shade Canopies Project to Merrill Development, Inc. (Jason Hart)
Body
FUNDING SOURCE:
Capital Improvement Plan (CIP) - General Fund
PURPOSE:
To consider the award of the Base Bid contract (500697) for the Main Street Commons Shade Canopies Project in accordance with City Code §§ 3.10.010.2 (A.R.S. Title 34) and 3.10.030.1.
BACKGROUND:
With the completion of the Main Street Commons Project, the City moved forward with obtaining quotes to finish the remaining eight (8) shade canopies, utilizing plans already obtained. On September 3, 2025, sealed bids were opened for the project and two (2) bids were received in response. The two responsive bids were as follows:
Merrill Development = $346,807
Mansell Welding = $531,643.90
COMMUNITY IMPACT:
The construction of the shade canopies in the Main Street Commons will enhance the use of this event space by attracting more events in our downtown area and providing a setting for our residents to connect with each other at a centrally located social gathering space.
FISCAL IMPACT:
The design and construction work already completed at Main Street Commons is significantly under budget, largely due to the amount of outside dollars used to complete the work. The City secured approximately $2.7 million in grants and contest winnings for the project, and another $500,000 in grant funds is probable.
Funding is allocated and available in the Capital Improvement Plan, Main Street Commons Project, in the amount of $346,807 utilizing General Funds.
ATTACHMENTS:
Bid Tabulation
Letter of Recommendation
SUGGESTED MOTION:
I move to award the base bid for the Main Street Commons Shade Canopies Project to Merrill Development, Inc., in the amount of $346,807.