COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Jason Hart, Capital Programs Manager
SUBJECT:Title
Discussion and Action: Award of Main Street Commons Bathroom Building and Concessions Building Project to Merrill Development, Inc. (Jason Hart)
Body
FUNDING SOURCE:
Capital Improvement Plan (CIP) - Community Donations, Grant Funds and General Funds.
PURPOSE:
To consider the award of the Base Bid contract (500676) for the Main Street Commons Bathroom Building and Concessions Building Project in accordance with City Code §§ 3.10.010.2 (A.R.S. Title 34) and 3.10.030.1.
BACKGROUND:
With the completion of the Main Street Commons Project, the City hired Think Architect to design the bathroom and concessions buildings and ultimately produce a set of plans and specifications for bidding purposes. On August 6, 2025, sealed bids were opened for the project and seven (7) bids were received in response. The seven responsive bids were as follows:
Merrill Development = $1,059,423
Concord General Contracting = $1,266,917
T.R.Orr, Inc = $1,408,523
Canyon Building & Design = $1,444,446
Diamond Ridge Development = $1,450,000
Precise Building, Inc. = $1,541,387.58
Hunter Contracting Co. = $1,911,777
COMMUNITY IMPACT:
The construction of the bathroom and concessions buildings in the Main Street Commons will enhance the use of this event space by attracting more events in our downtown area and providing a setting for our residents to connect with each other at a centralized social gathering space.
FISCAL IMPACT:
The design and construction work already completed at Main Street Commons is significantly under budget, largely due to the amount of outside dollars used to complete the work. The City secured approximately $2.7 million in grants and contest winnings for the project, and another $500,000 in grant funds is probable.
Funding is allocated and available in the Fiscal Year 2025-26 Capital Improvement Plan, Main Street Commons Project, in the amount of $400,000 in the form of community donations (Go Lake Havasu and Partnership for Economic Development) and $659,423 from the General Fund.
ATTACHMENTS:
Bid Tabulation
Letter of Recommendation
SUGGESTED MOTION:Recommended Action
I move to award the base bid for the Main Street Commons Bathroom Building and Concessions Building Project to Merrill Development, Inc., in the amount of $1,059,423.