COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Philip Porter, Project Manager
SUBJECT:Title
Discussion and Action: Professional Services Agreement for the Pre-Construction Services for Construction Manager At Risk (CMAR) for the Fire Station 7 Project to Willmeng Construction, Inc. (Phil Porter)
Body
FUNDING SOURCE:
CIP-General Fund
PURPOSE:
To consider awarding a Professional Services Agreement for the Pre-Construction Contract (500448) for Construction Manager at Risk (CMAR) Services to Willmeng Construction, Inc., for the Fire Station 7 Project in accordance with City Code §§ 3.10.010.2 (A.R.S. Title 34) and 3.10.030.1.
BACKGROUND:
A formal Request for Statements of Qualifications (RFSQ) for Construction Manager at Risk (CMAR) Services for the Fire Station 7 Project was conducted. Three firms responded to the RFSQ, and their proposals were scored and ranked by the selection committee. These three firms met the requested qualifications and were selected for formal interviews. Willmeng Construction, Inc., is the top ranked firm after the interview final scoring.
CMAR Services are separated into two phases: Phase 1: pre-construction services during the design phase, and Phase 2: construction services for a Guaranteed Maximum Price (GMP) for construction of the project. This recommendation is to consider award of the Phase 1 scope: pre-construction services.
Pre-construction services will consist of the following activities to be conducted by the contractor:
• Cost estimating and development of the GMP
• Project scheduling and critical path planning
• Construction phasing plans
• Constructability and Value Engineering reviews
• Project coordination meetings with Architect and Stakeholders
• Utility Coordination Assistance
• Subcontractor selection
• Site logistics planning
• Project specific Safety and Quality control plan
• Long lead-time material identification and possible procurement
• Permitting Assistance
This work will be performed in conjunction with our contracted Architect, Perlman Architects of Arizona, for the remaining design effort.
Public Works has negotiated a fee for Phase 1 - Pre-Construction CMAR Services with Willmeng Construction, Inc., in the amount of $59,839 which appears reasonable.
COMMUNITY IMPACT:
Construction of Fire Station 7 was recommended in the LHC Fire Study due to increased housing developments, inadequate fire/EMS coverage, and long response times to the east side of the City.
Fire Station 7 will serve 11,805 residents and 7,882 parcels, protect over $2 billion in structures, and cover 91 miles of streets. The design of Fire Station 7 strikes a balance between function, cost, and seamless integration into the surrounding neighborhood, thereby enhancing the quality of life for those it serves.
FISCAL IMPACT:
Funding in the amount of $59,839 is allocated and available in the Fiscal Year 2024-25 Capital Improvement Plan utilizing the General Fund for this project.
ATTACHMENTS:
Exhibit A - Scope of Work
Exhibit B - Fee Schedule
SUGGESTED MOTION:Recommended ACtion
I move to award the Agreement for Professional Services for the CMAR Pre-Construction Services for Fire Station 7 to Willmeng Construction, Inc., in the amount of $59,839.