COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Thilak Fernando, Wastewater Superintendent
SUBJECT:Title
Award Agreement to Evoqua Water Technologies, LLC, for Odor Mitigating Management Control Program for the Wastewater Utility (Thilak Fernando)
Body
FUNDING SOURCE:
Wastewater Utility Fund
PURPOSE:
Award agreement for Odor Mitigating Management Control Program (Contract 500497) for odor control at various lift stations in accordance with City Code § 3.10.030.1
BACKGROUND:
Proposals were opened on May 29, 2024, for Wastewater’s Odor Mitigating Management Control Program, seeking to contract with the supplier who proposed the best value solution in providing a comprehensive liquid odor management control program. This program would utilize a calcium nitrate chemical treatment solution or calcium hydroxide chemical treatment solution. The program also includes analysis, design, controls (measurement and injection), documentation, installation and post installation support (on-going maintenance, engineering, sampling, testing, and training), including all associated components, equipment, hardware, materials, programming, storage tanks and software, if applicable. The total term of the contract is five (5) years.
Three responses were received as follows:
1. Evoqua Water Technologies, LLC
a. Bid of $2.91/gallon for Calcium Nitrate (Bioxide®) and $5.72/gallon for Calcium Hydroxide (Alkagen®)
i. Total bid of $603,044.20
2. Pencco, Inc., Proposal No. 1
a. Bid of $3.62/gallon for Calcium Nitrate (Bioxide®); a No-Bid for Calcium Hydroxide (Alkagen®); plus an alternate bid of $3.62 for Calcium Nitrate
i. Total bid of $486,890
3. Pencco, Inc., Proposal No. 2
a. Bid of $3.62/gallon for Calcium Nitrate (Bioxide®); a No-Bid for Calcium Hydroxide (Alkagen®); plus an alternate bid of $3.26 for SULFeND RT (a Ferrous Nitrate based product)
i. Total bid of $459,774.80
An evaluation committee met on June 10, 2024, and rated each proposal under criteria excluding price. It was determined through the evaluation process that the best value for the City’s odor control needs was to award the contract to Evoqua Water Technologies. Staff requests authorization to award the contract for a maximum term of five years. Historically, for the day-to-day operations of the Wastewater Utility, the City exceeds $50,000 annually for the purchase of the items listed above.
Staff will review the agreement annually and adjust the price based on the method per the attached Statement of Services Section III, Price Adjustment Methodology.
COMMUNITY IMPACT:
The goal of the program is to provide the lowest overall cost to the City, while meeting the technical requirements of odor management control objectives at various lift stations throughout the City.
FISCAL IMPACT:
Funds are allocated and available in the Fiscal Year 2024-25 Wastewater Utility Fund budget.
ATTACHMENTS:
Statement of Services
RFP Evaluation Final Ranking
SUGGESTED MOTION:Recommended Action
I move to award the Agreement for the Odor Mitigating Management Control Program to Evoqua Water Technologies, LLC; approve routine expenditures to exceed $50,000 annually, but not-to-exceed the budgetary appropriation for any fiscal year; and authorize the City staff to exercise the option to renew the Agreement for four additional one-year terms.