COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Troy Stirling, Chief of Police
SUBJECT:Title
Approve the Purchase of Two (2) Utility Task Vehicles from Anderson Powersports, LLC, dba Anderson AZ West (Chief Stirling)
Body
FUNDING SOURCE:
Grant
General Fund
PURPOSE:
To approve the purchase of two (2) Utility Task Vehicles (UTVs) from Anderson AZ West, in accordance with City Code §3.10.030.1 for purchases greater than $50,000.
BACKGROUND:
The Police Department was awarded a grant from Arizona State Parks Off-Highway Vehicle Supplemental Grant Program to purchase two (2) UTVs to provide public safety services to approximately 35 square miles of open desert area while enforcing violations related to trespassing, illegal dumping, and off-highway vehicle issues.
Solicitations for formal bids published on DemandStar and daily in The News Herald on April 29, 2024, through May 2, 2024, with bids opened on May 8, 2024. Three (3) bids were received, all with minor calculation errors and two with exceptions to specifications.
|
|
With calculation correction |
|
Anderson (Lake Havasu City) |
$81,059.70 |
|
Logistics 365 Inc (Norfolk, NE) |
$113,658.08 (exceptions) |
|
Chaves Brothers (Boca Raton, FL) |
$116,466.10 (exceptions) |
COMMUNITY IMPACT:
Once the UTVs are purchased and placed into service, the City will feature the Lake Havasu City Police Department and the UTVs in public service announcements to provide public education on proper usage of public lands.
FISCAL IMPACT:
Funds in the amount of $82,996, are available in the Fiscal Year 2023-24 Grants Fund and have been carried forward to Fiscal Year 2024-25 for this purchase; the balance of $2,063.70, is included in the proposed Fiscal Year 2024-25 Police Department budget in the General Fund.
ATTACHMENTS:
Bid Tabulation
Award Determination-Recommendation Memo
SUGGESTED MOTION:Recommended Action
I move to approve the purchase of two (2) Utility Task Vehicles from Anderson Powersports, LLC, dba Anderson AZ West for $81,059.70, the calculated total, with addition of a 4.9% change order, for verified freight charges of $4,000, under the City Manager’s authority for a total of $85,059.70.