COUNCIL COMMUNICATION
TO: Honorable Mayor and Council
FROM: Ron Foggin, Interim Director of Public Works
SUBJECT:Title
Approve Sole Source Purchase of Badger Water Meters from Badger Meter (Ron Foggin)
Body
FUNDING SOURCE:
Water Utility Fund
PURPOSE:
Approve sole source purchase of Badger water meters in accordance with City Code §§3.10.010.3 (A) (2) and 3.10.020.3.
BACKGROUND:
The Lake Havasu City Public Works, Water Division, uses Badger water meters exclusively as a standard meter. These meters are primarily used for residential, irrigation and light commercial application which range in size from 5/8” - 8”. Approximately 34,213 Badger water meters have been installed to date throughout Lake Havasu City.
This sole source is based on the necessity to standardize meters. Benefits of standardization include cost-efficiency, reliability, and interchangeable parts, which allows the Water Division to stock fewer parts and overall ease of meter replacement.
Badger Meter is the manufacturer of the needed water meters. The Water Division anticipates expenditures for water meters will exceed the $50,000 threshold established by the procurement code, which requires City Council approval for Fiscal Year 2023-24.
Purchases over the last several years from Badger Meter have been the following:
Fiscal Year 2018-19: $149,294.65
Fiscal Year 2019-20: $ 99,205.55
Fiscal Year 2020-21: $139,977.90
Fiscal Year 2021-22: $113,574.24
Fiscal Year:2022-23: $ 42,086.85
COMMUNITY IMPACT:
Authorization of these expenditures ensures continued provision of required goods to meet the needs of the City in cost effective manner. Standardization of meters ensures a cost effective repair inventory as well as standard maintenance practices.
FISCAL IMPACT:
Funds have been included and allocated in the amount of $150,000 for Fiscal Year 2023-24 in the Water Utility Fund for meter purchases.
ATTACHMENTS:
Badger Meter Quote - QT3572914 for annual meter purchases
Badger Meter - Sole Source Justification Form
SUGGESTED MOTION:Recommended Action
I move to approve the sole source purchase of Badger water meters from Badger Meter for inventory stock in the amount of $93,380 and for a not-to-exceed amount of $150,000 for any additional unforeseen purchases through the end of Fiscal Year 2023-24.